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    Upgrade office triage to expedite care

    Here’s how adding a mobile application, a web widget, and an online decision-support tool can streamline your existing office triage system.

     

    Using tech to self-triage

    In this tech-savvy age, parents would prefer not to be placed on hold or wait for a nurse to return a triage call. Instead, practices can educate parents to download and use an inexpensive application or log onto the practice website to use a web widget to perform their own triage. Both the application and the web widget were developed by Barton Schmitt, MD, to facilitate triage for worried parents. These are based on his well-established triage protocols that have been used by call centers and pediatric practices for decades.

    Next: Top 10 apps in pediatrics

    The Pediatric SymptomMD app can be downloaded for just $2.99 for all mobile devices (see “Top 10 apps for pediatrics,” Contemporary Pediatrics, February 2017). A free customized version of the app may be available from a children’s hospital in your area. The app provides triage and advice information derived from Schmitt’s telephone protocols, and details when to seek medical assistance and where and when parents should obtain care. It is easy to use and quickly advises parents whether they should call for an appointment, seek care elsewhere, or care for their child at home. The app also provides dosing advice for common over-the-counter medications. It is good practice to take every opportunity at well and ill visits to recommend that parents download the application and to demonstrate its use as well. (For a demonstration of this application, go to medgizmos.com/2017/01/15/pediatric-symptommd.)

    An alternative to the smartphone triage application is the Symptom Checker Web Widget that can be easily integrated into your practice website. This is a great investment at $96 per provider per year when purchased directly from Self Care Decisions (Windsor, Colorado), and it gives the same triage information as that available in the mobile application. Parents can use the tool to quickly identify their child’s symptom based on body area. A few clicks later, the parent is advised where and when the child should be seen. If home care is advised, detailed instructions are provided. Dan Feiten, a pediatrician in Denver, Colorado, performed an automated exit survey of 2600 users of the Symptom Checker on his practice website in 2012. The survey indicated that:

    ·      62% of parents said the content saved them a call/visit to their doctor.

    ·      53% said they were going to call their doctor but no longer needed to contact the doctor’s office.

    ·      94% said they preferred to get this information from the practice website.

    Use tech to improve nurse triage

    It is very important that office nurses diligently use protocols when triaging calls and carefully document each encounter. As most practices use EHRs, nurses are needed to document within the patient’s electronic chart. Many EHRs are labor intensive, and electronic notes often take longer to complete compared with a simple handwritten note.

    A solution to this problem is an online version of Schmitt’s protocols called ClearTriage. The ClearTriage decision-support tool is subscription based and is quite affordable for $49 per month per concurrent user. When a call is transferred to the office triage nurse, the intake information is quickly entered into ClearTriage. Based on the conversation between nurse and parent, the nurse then selects the appropriate protocol to use. With a minimum of clicks, the nurse provides the parent with disposition and advice information. The nurse can even e-mail or text the information to the parent along with relevant handouts. Best of all, the triage call note can be copied and pasted into any EHR, sparing the nurse a lot of unneeded typing. A demonstration of the ClearTriage decision-support tool by David Schmitt is now available online at www.medgizmos.com.

    Closing thoughts

    Pediatric offices should have an effective office triage system in place. Pediatricians who choose to recommend an inexpensive mobile application or use a symptom-checker web widget will benefit from fewer calls as well as have parents who are more confident in caring for their children. Using an online support tool also can improve triage consistency and expedite documentation of triage calls while supporting the patient-centered medical home.

    Andrew J Schuman, MD, FAAP
    Dr Schuman, section editor for Peds v2.0, is clinical assistant professor of Pediatrics, Geisel School of Medicine at Dartmouth, ...

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